Payment Information and Forms

MUHA requires vendors to complete form W-9, Vendor Set Up Form, and applicable payment form (ePayables or ACH). This information is required to ensure that the Medical University Hospital Authority is establishing vendors in our payment system per IRS guidelines and regulations.

Before submitting payment forms, please ensure that all forms are completed entirely and are consistent. All vendor requests and updates must be submitted to the MUHA Vendor Request mailbox (muhavendor@musc.edu). The information will be forwarded to Accounting Services and Supply Chain Information Services to have vendors established in MUHA’s payment and ordering systems.

Please see the information below regarding new vendor set up forms and documents that are required.

W-9 Form – A completed and signed copy of the most recent IRS W-9 form. Information must match IRS registration (legal name, tax ID, tax classification, etc.).
Vendor Set Up Form - Form to be completed by vendor. Please note payment terms attached to payment type. If the contract has different payment terms, please indicate on the New Vendor Set Up Form.
- Order Address: Must be physical location and/or where purchase orders are to be placed
- Remittance Address: Must match remittance mailing address as shown on invoice
- Payment terms/method: Vendors should select only one payment method and provide the supporting form. No form is needed for Manual Check payments.
ACH Form - Only needed if the vendor chooses to enroll in Direct Deposit payments. A voided check or equivalent is preferred
ePayables Form – Only needed if the vendor chooses to enroll in credit card (ePayables) payments
W-8 BEN-E Form – Is required for international business vendors. If the vendor chooses ACH payments, the financial intuition must be in the United States.
W-8 BEN Form – Is required for international individuals. If the vendor chooses ACH payments, the financial intuition must be in the United States.

Incomplete documents will be returned to the requestor, all documents submitted must be completed (each section of the form)

Documents must be physically signed or digitally signed. Fonts inserted on documents for a signature will not be accepted.

A change in the vendor’s name, Physical Address or Tax ID number requires new vendor forms to be completed and submitted for an update. An IRS acknowledgement letter is required for a vendor name change with the same FEIN.

Existing vendors who are changing their name/address due to a transition or buyout will be updated using their current payment terms in the system unless they choose to change the terms.

Forms

Contact Us

For questions or comments regarding the MUHA Vendor Management Program, please reach out via email at MUHAvendor@musc.edu.